ACCESS ACCOUNTS l Modules - Project Costing

Concise and comprehensive project information.

Tight project control is the key to maintaining profitability. Access Costing can be updated automatically from all the other modules, presenting you with clear, concise and comprehensive project information in addition to conventional Profit & Loss reporting.

Tracking Job Performance
This highly flexible module can be used as a stand alone facility or fully integrated with other Access modules. It can be deployed company-wide, and in a manner unique to the requirements of individual departments. For example, internal events, promotional activities, and vehicle costing can all be tracked with ease. Costing adapts readily to a wide range of industries, and provides screen labels and prompts that can be customised to conform with industry-specific terminology.

Information at a Glance
Each Project Record holds full Customer information, including start and finish dates, budgets, actual and committed costs, together with income received. There is room for eight pages of free format notes, and six user definable fields can be used for searching, sorting and subtotalling reports. Projects can be analysed over an unlimited number of cost centres. These can, in turn, be analysed as a hierarchical structure up to ten levels deep.

Clear Comparisons
Instant on-screen comparisons are provided at all levels of a project. You can compare budgeted against actual for costs, sales and profit, budgeted or actual costs against budgeted or actual sales, and analyse project cash flow and committed costs.

Work In Progress
Access tracks Work In Progress with ease. When cost transactions are converted into sales invoices, they update the Work In Progress for the project. If cost transactions cannot be re-invoiced, they can be removed from Work In Progress and analysed as extra or unrecoverable costs.

Time Sheets
Access offers excellent time sheet management for analysing Staff and resources to projects and cost centres. The system calculates individual Staff productivity and tracks lost man-hours. Time costs can be uplifted to reflect overhead recovery or profit for recharge to clients.

Invoice out of Costing
In addition to analysing sales orders and sales invoices to jobs, there is an option to generate sales invoices from the Costing module, based upon cost transactions. Drill downs will instantly display all of the cost transactions posted to each job, project and cost centre. These can be sorted by transaction type, time sheets, purchase invoices, Nominal journals and so on, or by using cost centre, resource and date, enabling you to easily identify the cost transactions that you wish to invoice. In addition, you may select any combination of cost transactions (from any number of projects for the same Customer) to include within each sales invoice. Access will show you the cost price, any uplift and the uplifted cost price, but you have total control over the value that will be invoiced. Access allows you to generate invoices that display as much or as little information as you choose, and to generate estimates in a similar manner, based upon anticipated cost transactions.

Flexible Reports
A comprehensive range of search, sort and subtotalling facilities is available within the Costing reports. Multiple jobs can be consolidated by common data (for example, contract number), and you can single out an individual cost centre or resource and report on it for multiple jobs.